Once your paper documents have been converted into searchable PDF files, you can access them with a variety of tools including:

Windows Desktop based:

Adobe Reader (free)
Copernic Desktop Search (free, see below)
Google Desktop Search (free)
Lookout for Outlook* (free)
dtSearch Desktop(low cost, $200 for a single user)

Server based:

dtSearch Network ($1,000)
Google Search Appliance ($30K and up, includes hardware)

  • All are based on building an independent index of every word in files.
  • The index is searched making retrieval very fast
  • Indexing is usually done while the computer is idle

*Microsoft recently acquired this company, look for the technology in future Windows releases



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